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Access Policy

Mission Statement

The mission of the AASU Archives is to collect and preserve materials that document the history of Armstrong Atlantic State University and to make their information available for research.

Records Authority

The University Archives of Lane Library, AASU is the official repository for the University's records. The records may be in various media such as paper, magnetic storage, film, or audio-visual recordings. The record form may be correspondence, memoranda, reports, newsletter, press releases, newspaper clippings, photographs, memorabilia or other formats.

Access

The records of the University Archives will be made available in accordance with the rules and regulations of the Armstrong Atlantic State University and Lane Library. Appropriate Federal and State Laws govern the University in its policy. The Georgia Open Records Act has been amended to protect archival records in public institutions (O.C.G.A. 58-18-100-101.) Other policies of the University Archives related to its records are implicitly established in this procedure. In the absence of specific restrictions, and within the established guidelines, all materials in the University Archives will be opened to researchers on a non-discriminatory basis. Availability will be limited by the following:

  1. Transferring Department's Restrictions

    Any restrictions the University office or department wishes to impose on the records they transfer to the Archives are spelled out in the transfer agreement. These restrictions are noted on the accession record. During the restricted period, the records will be made available to the department or office of origin and staff of the University Archives as necessary. Access to the records of the department will be permitted with written consent of the current official of the department or office whose records are sought.

  2. Donor's Restrictions

    Any restrictions the donor wishes to impose on the records are spelled out in the Gift Deed. These restrictions are noted on the accession record. During the restricted period, the records will be made available to the individual or organization of origin and staff of the University Archives as necessary. Access to the records of the department will be permitted with written consent of the individual whose records are sought.

  3. Condition of Materials

    The University Archives reserves the right to deny access to unprocessed records. Also, researchers may be denied, restricted or required to utilize reproductions in lieu of original records, when the physical condition of such records might be endangered by use.

  4. Reproduction of Materials and Copyright

    In order to facilitate various aspects of research, the University Archives will provide reproductions of a reasonable amount of material, provided such copying is in consistent with donor instruction and copyright law. Reproductions will be made by Library/Archives personnel only. The method of reproduction is at the sole discretion of the University Archivist or his/her designated representative. The researcher is solely responsible for the use made of any material secured from the university and any infringement of copyright.

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