Mission Statement & Collection Development Policy
Armstrong State University establishes an Archives and Special Collections with the legal authority to collect, preserve and make available historical records as outlined in its mission statement and collection policy. The Armstrong Archives and Special Collections are administered the Director of Lane Library.
Armstrong Archives and Special Collections Mission Statement
The mission of the University Archives is to support the goals of Armstrong State University by identifying, collecting, preserving and making available selected university records and personal papers of enduring value received from administrators, faculty and students for the use of university staff, students, scholars, and the general public.
The mission of the University Special Collections is to support the goals of Armstrong State University by identifying, collecting, preserving and making available manuscript collections of enduring value for local or regional history. The Armstrong Special Collections will be made available for the use of university staff, students, scholars and the general public.
Armstrong Archives and Special Collections Collection Development Policy
Statement of Purpose:
The purpose of the University Archives is to identify, collect, preserve and make available university records and manuscripts of enduring value. The purpose of collecting such records is to provide documentation of the development and growth of the University, its role in the state of Georgia and in the community at large, the activities of its student body and alumni, and the development of its physical plant and grounds.
Types of Programs:
The Armstrong Archives and Special Collections will support research, preservation efforts, exhibits, outreach and publications related to the University's documentary history.
Material will be acquired through internal transfer, donation, deposit and purchase. Donations of materials and funds are essential to maintaining and developing the Archives and Special Collection. Grant funding is also sought. The decision to select and preserve records of historical value is the responsibility of the librarian in charge of the Archives and Special Collections.
University staff, students, researchers and members of the community are permitted to use the Armstrong Archives and Special Collections after proper identification and registration.
Priorities and Limitations of the Collection:
At present the Archives and Special Collections especially welcome donations of material relating to the first 50 years of the history of the University. The collection will focus primarily on the history of Armstrong State University. However, manuscripts significant to local and regional history will be collected.
The Archives and Special Collections will not serve as a records management and storage facility for routine records of the University's Registrar's Office or the Business Office. The Archives will not, generally, accept the following: materials relating to other geographical regions, or partial manuscripts and archival collections when major portions have already been deposited in another repository.
Forms of Materials Collected:
Archival records, Manuscripts, Books, Photos, A-V, maps, pamphlets, oral history, memorabilia and scrapbooks.
The Armstrong Archives and Special Collections will strive to co-operate with other local repositories. A co-operative relationship exists between the Armstrong Archives and Special Collections and the Florence Powell Minis Collection, another special collection administered by the Lane Library. The two collections will share space and transfer appropriate materials so as to benefit both collections. Coordinating such arrangements is the responsibility of the librarian in charge of Archives and Special Collections.
The Armstrong Archives and Special Collections will not loan material from the collection to individuals or to other institutions, routinely. Limited photocopying will be done upon written request if the individual is unable to travel to the University to use the Archives and Special Collections.
Statement of Deaccessioning Policy:
Duplicates and materials that do not reflect the collecting areas of the Armstrong Archives may be deaccessioned, subject to the terms of acquisitions, and state and federal laws, and offered to other more appropriate institutions or the donor or donor's family.
The Armstrong Archives does not accept materials from outside the University without legal transfer of title, deed of gift, or other official acknowledgment.
Monitoring Development and Reviewing Collection Development Guidelines:
The collecting policy may be changed as needed and will be re-evaluated every ten years in connection with the University's self-study for accreditation